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Reminder update: Vermont transitions to Release 3.1 regarding First Report of Injury (FROI) and Subsequent Report of Injury (SROI) effective November 6, 2023

This is an important reminder that the Vermont Department of Labor (VDOL) will transition from Electronic Data Interchange (EDI) Claims R1.0 (FROI and SROI) to EDI Claims R3.1 (FROI and SROI) effective November 6, 2023.  Accordingly, effective November 6, 2023, use of the R3.1 standard will be mandatory for FROI and SROI reporting for all Vermont Trading Partners. 

As Vermont’s transition to 3.1 heads into the final stretch, the following provides important background information, and outlines upcoming dates and requirements as follows:

Background

The Vermont Department of Labor (VDOL) announced the move to R3.1 on November 3, 2022.  Trading Partner and Vendor R3.1 FROI SROI testing was initiated early this year on March 1, 2023, with a completion date scheduled for October 10, 2023 in anticipation of the November 6, 2023 go-live.

VDOL’s posted information

The VDOL has posted important information and instructions regarding this transition on its website.  As will be noted, important details regarding Vermont’s transition to 3.1 can be found under the EDI Documents page which is located within the Workers’ Compensation Electronic Data Interchange Information section on the home page using the following links: 

This website also contains other items such as: complete EDI information, Test Feedback Request List, and Contact Information.

Transition requirements and timelines

The following outlines important dates and requirements to note as part of Vermont’s transition to EDI Claims R.3.1 (FROI and SROI) effective November 6, 2023:

Testing

  • FROI/SROI Testing start date for Trading Partners and EDI Vendors - 3/1/2023.
  • FROI/SROI Testing completion date for Trading Partners and EDI Vendors – 10/20/2023.

Production

  • Trading Partner Agreements due before testing begins or by 10/20/2023.
  • Trading Partners ensure the last reportable Release 1.0 EDI files are sent and received by 5PM CST (6 PM Est) – 10/31/2023.
  • Quiet Period: There will be a quiet period between November 1, 2023, and November 5, 2023, when Trading Partners should not submit claim reports.  11/1/2023 – 11/5/2023.
  • Go Live: Submit all VDOL EDI R3.1 FROI and SROIs via EDI IAIABC XML file format – 11/6/2023.
  • All Update Reports (FROI and SROI UR) for legacy claims are due from Trading Partners. The legacy claim definition is found in the VDOL Event Table – 2/29/2024.

As the R3.1 transition rapidly approaches, it is critical that all Trading Partners review the required specifications and have implemented the necessary changes in preparation for the November 6, 2023, go live date.  In this regard, applicable trading partners should carefully review the information posted by the Vermont Department of Labor (VDOL) on its website to properly prepare for the upcoming changes.

Other recent FROI/SROI transitions (2023)

In the big picture, it is noted that Vermont is the last of four states to transition to R3.1 in 2023 and will be the last state until 2025 when Virginia is scheduled for FROI SROI R 3.1 on January 16, 2025.  The other states that transitioned to Release 3.1 this year include Idaho (FROI/SROI – September 14, 2023),  Texas (FROI/SROI – July 26, 2023), and Louisiana (FROI only – May 22, 2023).

Questions?

Please do not hesitate to contact the author if you have any questions regarding Vermont’s transition to FROI and SROI R3.1 or how Verisk can help.  I can be reached at Nicholas.Guarda@verisk.com or 732-887-7556.


Nicholas Guarda, AIDM, WCP

Nicholas Guarda is currently the Client Services Manager within Verisk’s Work Comp Standards group and has been with Verisk for 4 years. Nicholas is responsible for carrier implementations, data analysis, and assisting carriers with any questions, issues, or concerns pertaining to the following WCIO & FST Products.

Nicholas is also designated as an Associate of Insurance Data Management (AIDM) through the IDMA organization. He serves as a member of the Education Committee for IDMA and is looking to become a member of the Executive Committee within the near future. Nicholas also has obtained his WCP designation through AMCOMP.


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