NMVTIS Coding Requirements

FTP Coding Requirements

XML Coding Requirements

WEB Coding Requirements

FTP Coding Requirements

In order to comply with the NMVTIS final rule, we are providing the guidelines below for Universal Format FTP or MQ submissions. ISO will report claims to NMVTIS on a daily basis. Claims will be sent 30 days after we receive the claim with a total loss indicator present on the UV01 record (see description below). Vehicles for the current model year and four (4) prior years will be reported (vehicles going back to 2005). Automobiles are defined as vehicles with 4 wheels under 10,000 lbs.

The four fields required by NMVTIS are:

  1. Vehicle Identification Number of the total-loss automobile
  2. The date on which the automobile was obtained or designated as a junk or salvage automobile
  3. The name of the individual or entity from whom the automobile was obtained (owner name or lien-holder name and who possessed the automobile when it was designated a junk or salvage automobile)
  4. The name of the owner of the automobile at the time of the filing of the report with NMVTIS (either the insurance company or the owner, if owner retained)

FTP or MQ

The submission would follow a typical Universal Format Vehicle claim with a UA01 record for the Universal Common Elements, a UO01 record for each of the Parties to the loss, at least one UV01 Vehicle Claim Information record following the involved party record the vehicle is associated with, and possibly a UV09 Vehicle Salvage record following the UV01 in cases where the vehicle is owner retained.

The trigger for ISO to identify a record that should be submitted is the Vehicle Disposition field (position 347 of the UV01 record) is equal to T for total loss. After the record is identified as an NMVTIS record you must submit the four required fields listed above in the following manner:

  1. The VIN must be provided in positions 199-218 of the UV01 record.
  2. There are two fields that can be used to report the date required by NMVTIS.
    • The first is the Date of Loss field (positions 103-110) of the UA01 record. This field is required and will be reported if the second optional date field is not provided.
    • The optional date you may provide is the Date Claim Closed found in positions 337-344 of the UV01 record. If this field is present we will provide it to NMVTIS instead of Date of Loss.
  3. The owner from whom the automobile was obtained will be captured from the UO01 record preceding the UV01 record marked as a total loss. The Business Name (positions 14-83) or Last Name (pos. 14-43), First Name (pos. 44-63), Middle Name (pos. 64-83) fields will be used to report this required information to NMVTIS.
    • Please note if you want to report the owner of the vehicle as neither an insured nor claimant you may submit a UO01 record with the Role in the Claim field (pos. 11-12) set to a role of OW followed by the total loss UV01. This role is in addition to the insured/claimant roles you must submit. If you choose to submit an OW role the vehicle information will not be searched in the ClaimSearch database. To have the vehicle information searched you would need to submit the same UV01 information (without the vehicle disposition set to T) under one of the other roles (UO01 records).
  4. If a vehicle is not owner retained, we will report the insurer information to NMVTIS for owner at the time of the filing. (You do not need to report this field; it will be derived from your ClaimSearch reporting code). If the vehicle is owner retained, in addition to the UA01, UO01 and UV01 a UV09 Vehicle Salvage record must be submitted. In the Owner Retaining Salvage Ind field (pos. 75) the value must be set to Y. If this indicator is Y, the owner information provided to NMVTIS will be the same as for required field 3 above. The buyer information is not required on the UV09 record in this case.

When you sign up for NMVTIS reporting with ISO you will be asked if you would like to report all vehicle types or only the required types. If you choose to report only the required types, we will identify these by the Vehicle Type field (pos. 191-192) in the UV01 record. The valid types are Light Truck (LT), Multi-Purpose (MP), Passenger Car (PC) and Truck (TK), or if the field is left blank. All other types will not be reported for companies that choose to report only the required vehicle types.

When you sign up, you will also be given the option to report optional fields of information to NMVTIS. If your company wants ISO to send optional fields, the fields will include the Vehicle Make, Vehicle Model, Vehicle Year, Vehicle Style and Odometer Reading, if present.

Updating an existing claim to comply with NMVTIS

If the involved party on a claim has already been loaded to ClaimSearch and you would like to report a total loss vehicle for the party, please submit a US02 update record to update an involved part followed by the UO01 record, UV01 record (with a T in the Vehicle Disposition field position 347), and, if needed, a UV09 record.

If you are adding a new involved party to a claim that has already been loaded to ISO ClaimSearch and would like to report a total loss vehicle for the party, please submit a US01 update record followed by the UO01 record, UV01 record (with a T in the Vehicle Disposition field position 347), and, if needed, a UV09 record.
If you want to update an existing claim via the web, you simply go into the Claims Reporting screen followed by the Claim Submission screen, bring up the claim on the web (using the Office Code, Claim Number, Date of Loss and Policy Number), make claim changes (if any) and change the Vehicle Disposition to Totaled in the General Vehicle Information screen (this is required to report to NMVTIS). If you would like specific details please see the ISO Web Coding Requirements document.

Replacing an existing claim to comply with NMVTIS

To replace an existing claim simply submit all the original records (UA01, UO01, UV01 and if needed UV09) with the Report Type field (position 11) in the UA01 record equal to R for replacement and the Vehicle Disposition field (pos. 347) in the UV01 record equal to T for total loss. If you need to submit owner retained information please review item 3 on page 2.

Facts about ISO NMVTIS reporting

The reporting requirements apply to insurers; self insurers are not included in the legislation. In the initial implementation of the ISO NMVTIS reporting system we will not be able to accommodate claims reported under a TPA's ClaimSearch reporting code. Claims submitted by TPAs must be reported with the carrier's ClaimSearch reporting code in order for the claims to be reported to NMVTIS.

An Insurer Operator code assigned by ISO for NMVTIS purposes will identify each insurer for reporting. This will be assigned and maintained by ISO and will not have to be passed by insurers on the individual claims.

The history report (initial load) will include all applicable vehicles for 30 days prior to start date. This means on March 31st we will capture the qualifying total losses reported in February. The next day we will begin sending a daily file which represents the date 30 days past; on April 1st we would report March 1st reported total losses, April 2nd we would report March 2nd and so on.

The VIN supplied on a total loss for NMVTIS reporting purposes must pass validation edits as ISO is required in its consolidator function to validate this information before sending it.

Required Reporting fields for Insurer NMVTIS reporting include:

  • Parties to loss (Insured, Claimant, Owner)
  • Date of Loss or Settlement Date (Date Claim Closed)
  • VIN (must pass edit)
  • Owner at time of filing (if not owner retained we will automatically report the insurer identified by Insuring Company Code)
  • Coverage and Loss Type
  • Total Loss Indicator

ISO recognizes that some states include unrecovered theft as a total loss. In these situations, for NMVTIS, we will not look at total theft. To ensure ISO sends a claim to NMVTIS, add total theft (THFT) as a loss type, with comprehensive (COMP) as coverage, but set the Vehicle Disposition field to "T" for total loss.

Please note that for Total Losses that occur as part of a General Liability claim, we recommend the vehicle loss be reported as a CAPP, commercial auto policy type.

SALVAGE REPORTING

Salvage companies (salvage pools, salvage yards, junk yards, and recyclers) are to report all salvage disposition under a salvage company code and operator code. The reporting of salvage after sale of salvage under current salvage procedure will not satisfy total loss reporting requirements.

Required fields for salvage NMVTIS reporting include:

  • VIN
  • Date vehicle entered inventory
  • Vehicle obtained from
  • Vehicle transferred to
  • Vehicle intended for export outside US (y/n)
  • Vehicle disposition (scrap, crushed, sold)

Reporting by salvage companies is required on a monthly basis. The final disposition of the auto can be reported as a supplemental report if not available at the time of filing the initial report.

March 23, 2009

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XML Coding Requirements

In order to comply with the NMVTIS final rule, we are providing the guidelines below for Universal Format XML submissions. ISO will report claims to NMVTIS on a daily basis. Claims will be sent 30 days after we receive the claim with a total loss indicator present on the <VehDispositionCd> record (see description below). Vehicles for the current model year and four (4) prior years will be reported (vehicles going back to 2005). Automobiles are defined as vehicles with 4 wheels under 10,000 lbs.

The four fields required by NMVTIS are:

  1. Vehicle Identification Number of the total-loss automobile
  2. The date on which the automobile was obtained or designated as a junk or salvage automobile
  3. The name of the individual or entity from whom the automobile was obtained (owner name or lien-holder name and who possessed the automobile when it was designated a junk or salvage automobile)
  4. The name of the owner of the automobile at the time of the filing of the report with NMVTIS (either the insurance company or the owner, if owner retained)

XML

The trigger for ISO to identify a record that should be submitted to NMVTIS is the <VehDispositionCd> field (within the <INVESTIGATIONINFO> aggregate) equal to "T" for total loss. After the record is identified as an NMVTIS record you must submit the four required fields listed above in the following manner:

  1. The VIN must be provided in the <VehIdentificationNumber> field that is part of the <VEHINFO> aggregate.
  2. There are two fields that can be used to report the date required by NMVTIS.
    • The first is the <LossDt> within the <CLAIMSOCCURRENCE> aggregate. This field is required and will be reported if the second optional date field is not provided.
    • The optional date you may provide is the <ClosedDt> found in the <CLAIMSPARTYINFO>. If this field is present we will provide it to NMVTIS instead of <LossDt>.
  3. The owner from whom the automobile was obtained will be captured from either the <CommlName> tag or the <PersonName> tag in the <NAMEINFO> aggregate for which the total loss AutoLossInfo Aggregate refers back to the ClaimsParty Id.
    • Please note if you want to report the owner of the vehicle as neither an insured nor claimant you may submit a <ClaimsPartyRoleCd> with the total loss AutoLossInfo Aggregate referring back to the ClaimsPartyId for the owner. If you choose to submit an OW role, the vehicle information will not be searched. The OW role is in addition to the insured/claimant roles you are required to submit. To initiate a vehicle search, you must submit the same AutoLossInfo Aggregate information (without the <VehDispositionCd> set to "T") for a Claims Party that is either an insured or claimant.
  4. If a vehicle is not owner retained, we will report the insurer information to NMVTIS for owner at the time of the filing. (You do not need to report this field; it will be derived from your ClaimSearch reporting code) If the vehicle is owner retained, in addition to the AutoLossInfo Aggregate the <SALVAGEINFO> aggregate must be submitted with the <OwnerRetainingSalvageInd> equal to 1. If this indicator is 1 the owner information provided to NMVTIS will be the same as for required field 3 above. The buyer information is not required on the UV09 record in this case.

When you sign up for NMVTIS reporting with ISO, you will be asked if you would like to report all vehicle types or only the required types. If you choose to report only the required types, we will identify these by the <VehTypeCd> field in the <VEHINFO> aggregate. The valid types are Light Truck (LT), Multi-Purpose (MP), Passenger Car (PC), Truck (TK), or the field may be left blank. All other types will not be reported for companies that choose to report only the required vehicle types.

When you sign up, you will also be given the option to report optional fields of information to NMVTIS. If your company wants ISO to send optional fields, the fields will include the Vehicle Make, Vehicle Model, Vehicle Year, Vehicle Style and Odometer reading, if present.

Please note that for Total Losses that occur as part of a General Liability claim, we recommend the vehicle loss be reported as a CAPP, commercial auto policy type.

Updating an existing claim to comply with NMVTIS

If the involved party on a claim has already been loaded to ClaimSearch and you would like to report a total loss vehicle for the party, please submit the <com.iso_Update> aggregate, with the Update Indicator (ClaimInvestigationAddRq/ com.iso_Update/ com.iso_UpdateInd) = 2. In addition to the required claim information, please remember that the <VehDispositionCd> field (within the <INVESTIGATIONINFO> aggregate) should be equal to "T".

If the involved party on a claim has already been loaded to ClaimSearch and you would like to report a total loss vehicle for the party, please submit the <com.iso_Update> aggregate, with the Update Indicator (ClaimInvestigationAddRq/ com.iso_Update/ com.iso_UpdateInd) = 1. In addition to the required claim information please remember that the <VehDispositionCd> field (within the <INVESTIGATIONINFO> aggregate) should be equal to "T".

If you want to update an existing claim via the web, you simply go into the Claims Reporting screen followed by the Claim Submission screen, bring up the claim on the web (using the Office Code, Claim Number, Date of Loss and Policy Number), make claim changes (if any) and change the Vehicle Disposition to Totaled in the General Vehicle Information screen (this is required to report to NMVTIS). If you would like specific details please see the ISO Web Coding Requirements document.

Replacing an existing claim to comply with NMVTIS

To replace an existing claim simply submit all the original records with the Report Type field ClaimInvestigationAddRq/ ReplacementInd (Indicator = 1) and the <VehDispositionCd> field (within the <INVESTIGATIONINFO> aggregate) set to "T" for total loss. If you need to submit owner retained information please review item 4 on page 2.

Facts about ISO NMVTIS reporting

The reporting requirements apply to insurers; self insurers are not included in the legislation. In the initial implementation of the ISO NMVTIS reporting system we will not be able to accommodate claims reported under a TPA's ClaimSearch reporting code. Claims submitted by TPAs must be reported with the carrier's ClaimSearch reporting code in order for the claims to be reported to NMVTIS.

An Insurer Operator code assigned by ISO for NMVTIS purposes will identify each insurer for reporting. This will be assigned and maintained by ISO and will not have to be passed by insurers on the individual claims.

The history report (initial load) will include all applicable vehicles for 30 days prior to start date. This means on March 31st we will capture the qualifying total losses reported in February. The next day we will begin sending a daily file which represents the date 30 days past; on April 1st we would report March 1st reported total losses, April 2nd we would report March 2nd and so on.

The VIN supplied on a total loss for NMVTIS reporting purposes must pass validation edits as ISO is required in its consolidator function to validate this information before sending it.

Required Reporting fields for Insurer NMVTIS reporting include:

  • Parties to loss (Insured, Claimant, Owner)
  • Date of Loss or Settlement Date (Date Claim Closed)
  • VIN (must pass edit)
  • Owner at time of filing (if not owner retained we will automatically report the insurer identified by Insuring Company Id - AgencyId)
  • Coverage and Loss Type
  • Total Loss Indicator

ISO recognizes that some states include unrecovered theft as a total loss. In these situations, for NMVTIS, we will not look at total theft. To ensure ISO sends a claim to NMVTIS, add total theft (THFT) as a loss type, with comprehensive (COMP) as coverage, and set the VehDispositionCd field to "T" for total loss.

SALVAGE REPORTING

Salvage companies (salvage pools, salvage yards, junk yards, and recyclers) are to report all salvage disposition under a salvage company code and Operator code. The reporting of salvage after sale of salvage under current salvage procedure will not satisfy total loss reporting requirements.

Required fields for salvage NMVTIS reporting include:

  • VIN
  • Date vehicle entered inventory
  • Vehicle obtained from
  • Vehicle transferred to
  • Vehicle intended for export outside US (y/n)
  • Vehicle disposition (scrap, crushed, sold)

Reporting by salvage companies is required on a monthly basis. The final disposition of the auto can be reported as a supplemental report if not available at the time of filing the initial report.

March 23, 2009

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Web Coding Requirements

In order to comply with the NMVTIS final rule, we are providing the guidelines below for Universal Format FTP or MQ submissions. ISO will report claims to NMVTIS on a daily basis. Claims will be sent 30 days after we receive the claim with a total loss indicator present on the UV01 record (see description below). Vehicles for the current model year and four (4) prior years will be reported (vehicles going back to 2005). Automobiles are defined as vehicles with 4 wheels under 10,000 lbs.

The four fields required by NMVTIS are:

  1. Vehicle Identification Number of the total-loss automobile
  2. The date on which the automobile was obtained or designated as a junk or salvage automobile
  3. The name of the individual or entity from whom the automobile was obtained (owner name or lien-holder name and who possessed the automobile when it was designated a junk or salvage automobile)
  4. The name of the owner of the automobile at the time of the filing of the report with NMVTIS (either the insurance company or the owner, if owner retained)

WEB

After logging in to the ISO ClaimSearch website, go into Claims Reporting, then Claims Submission as you normally would to enter a claim.

Once you enter the appropriate Office Code, Claim Number, Date of Loss and Policy Number (whether new or existing), you can enter the appropriate information for your vehicle claim.

The trigger for ISO to identify a record that should be submitted to NMVTIS is the Vehicle Disposition field found on the General Vehicle Information screen set to "Totaled." After the record is identified as an NMVTIS record, you must submit the four required fields listed above in the following manner:

  1. The VIN must be provided in the General Vehicle Information screen (it is required).
  2. There are two fields that can be used to report the date required by NMVTIS.
    • The first is the Date of Loss field entered in the Loss & Policy Information screen encountered when you first click Claim Submission. This field is required and will be reported, if the second optional date field is not provided.
    • The optional date you may provide is the Date Claim Closed found in the Vehicle Coverage Information screen. If this field is present we will provide it to NMVTIS instead of Date of Loss.
  3. The owner from whom the automobile was obtained will be captured from the Involved Party Information screen that is tied to the totaled vehicle. Either the Business or the Last Name, First Name, Middle Name (optional) fields will be used to report this required information to NMVTIS.
    • Please note if you want to report the owner of the vehicle as neither an insured nor claimant, you may enter a claim normally which means initially entering the insured information by default. After entering the claim for the Insured including selecting Totaled for the Vehicle Disposition field we arrive at the Claim Summary screen. At that point you can click on the Insured role to edit the information, change the role to owner (re-enter the Involved Party information as it gets cleared out) and click next. Then you have to click Add Party for each of the Insured/Claimant roles. If you want the vehicle record searched on you would click Add Coverages under one of the insured/claimant roles adding the same vehicle information again making sure not to identify the vehicle as Totaled in the Disposition field this time. When submitted, the owner role will now be tied to the vehicle.
  4. If a vehicle is not owner retained, we will report the insurer information to NMVTIS for owner at the time of the filing. (You do not need to report salvage information on the General Vehicle Information screen). If a vehicle is owner retained, the Date of Salvage is required on ALL salvage reporting. The Buyer Information is required ONLY IF THE OWNER IS NOT RETAINING SALVAGE. (It is assumed the Owner/Insured will retain salvage.)

When you sign up for NMVTIS reporting with ISO, you will be asked if you would like to report all vehicle types or only the required types. If you choose to report only the required types, we will identify these by the Vehicle Type field found in the General Vehicle Information screen. The valid types you can select from the pull down menu are Light Duty Truck, Multi Purpose, Passenger Car, Truck, or the field may be left blank. All other types will not be reported for companies that choose to report only the required vehicle types.

When you sign up, you will also be given the option to report optional fields of information to NMVTIS. If your company wants optional fields sent, the fields will include the Vehicle Make, Vehicle Model, Vehicle Year, Vehicle Style and Odometer Reading, if present.

Updating an existing claim to comply with NMVTIS

If you have an existing claim to update, you simply go into the Claims Reporting screen followed by the Claim Submission screen, bring up the claim on the web (using the Office Code, Claim Number, Date of Loss and Policy Number), make claim changes (if any) and change the Vehicle Disposition to Totaled in the General Vehicle Information screen (this is required to report to NMVTIS). To report the vehicle as owner retained see item 3 above.

Facts about ISO NMVTIS reporting

The reporting requirements apply to insurers; self insurers are not included in the legislation. In the initial implementation of the ISO NMVTIS reporting system we will not be able to accommodate claims reported under a TPA's ClaimSearch reporting code. Claims submitted by TPAs must be reported with the carrier's ClaimSearch reporting code in order for the claims to be reported to NMVTIS.

An Insurer Operator code assigned by ISO for NMVTIS purposes will identify each insurer for reporting. This will be assigned and maintained by ISO and will not have to be passed by insurers on the individual claims.

The history report (initial load) will include all applicable vehicles for 30 days prior to start date. This means on March 31st we will capture the qualifying total losses reported in February. The next day we will begin sending a daily file which represents the date 30 days past; on April 1st we would report March 1st reported total losses, April 2nd we would report March 2nd and so on.

The VIN supplied on a total loss for NMVTIS reporting purposes must pass validation edits as ISO is required in its consolidator function to validate this information before sending it.

Required Reporting fields for Insurer NMVTIS reporting include:

  • Parties to loss (Insured, Claimant, Owner)
  • Date of Loss or Settlement Date (Date Claim Closed)
  • VIN (must pass edit)
  • Owner at time of filing (if not owner retained we will automatically report the insurer identified by Office Code)
  • Coverage and Loss Type
  • Total Loss Indicator

Please note for Total Losses that occur as part of a General Liability claim we recommend the vehicle loss be reported as a Commercial Auto policy type.

ISO recognizes that some states include unrecovered theft as a total loss. In these situations, for NMVTIS, we will not look at total theft. To ensure ISO sends a claim to NMVTIS, please add "Total Theft" as a loss type, with "Comprehensive" as coverage, and select "Totaled" on the Vehicle Disposition drop down.

SALVAGE REPORTING

Salvage companies (salvage pools, salvage yards, junk yards, and recyclers) are to report all salvage disposition under a salvage company code and Operator code. The reporting of salvage

after sale of salvage under current salvage procedure will not satisfy total loss reporting requirements.

Required fields for salvage NMVTIS reporting include:

  • VIN
  • Odometer reading
  • Date vehicle entered inventory
  • Vehicle obtained from
  • Vehicle transferred to
  • Vehicle intended for export outside US (y/n)
  • Vehicle disposition (scrap, crushed, sold)

Reporting by salvage companies is required on a monthly basis. The final disposition of the auto can be reported as a supplemental report if not available at the time of filing the initial report.

March 2, 2009

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